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Paperwork, Forms, etc.

Required Paperwork for Involvement with Freire Charter School

We greatly appreciate all of the wonderful adults who work with Freire Charter School in various capacities! It is essential, in order to be in compliance with state and federal law, that required documentation is kept on file with Freire Charter School. We realize that getting this documentation is often an inconvenience, and we thank you in advance for your continued commitment to our students!
See below for a description of all items needed. We seek to make this process as easy as possible so do not hesitate to direct all questions, concerns, and suggestions to tammy@freirecharterschool.org
**Please note that some of this paperwork must be submitted with a fee. Fellows, work-study students, researchers, and observers must cover the costs on their own or through their organization’s funding stream.  In the rare case that these costs are completely prohibitive, please contact Tammy and we will do our best to subsidize the fees when possible given need.  All paid staff are responsible for covering these fees, including work-study students.
Required Paperwork:
ll Adults who are at Freire in any capacity:

*   FCS Contact Info
*   Commitment to Confidentiality
*   Sexual Harassment Policy
*   Child Abuse Clearance
*   FBI Fingerprint Check
*   PA Criminal Background Check
*   FCS Anti-Bullying Policy
Additional paperwork for Paid Employees only, NOT including work-study:
*   Form W-4
*   Form I-9
*   Payroll Form
*   Direct Deposit Form (optional)
INSTRUCTIONS:
Freire Charter School Contact Info
*   This form provides Freire Charter School with your contact information. We will keep this information confidential.
FCS-Contact-Info-Form
Commitment to Confidentiality and Sharing Critical Info
*   This form outlines Freire Charter School’s legal and ethical commitment to maintaining confidentiality whenever it is legally mandated and/or in the best interest of the student.

*   It also discusses our policy on mandatory reporting of abuse, etc. Please read this form extra carefully!
Commitment-to-Confidentiality-Form
Anti-Bullying Policy
*   Please print, read and sign the enclosed policy. Provide Freire Charter School with the signed policy.
FCS AntiBullyingPolicy
Sexual Harassment Policy
*   Please print, read and sign the enclosed policy. Provide Freire Charter School with the signed policy.
FCS HarassmentPolicy
Child Abuse Clearance
*   http://www.dpw.state.pa.us/ServicesPrograms/ChildWelfare/003671038.htm

http://www.dpw.state.pa.us/cs/groups/webcontent/documents/form/s_001762.pdf


*   Required if you do not have current child abuse clearance. Your clearance is considered current if it was obtained less than one year ago.
*   Follow instructions online. The fee is $10. The results of the Child Abuse clearance will be mailed to your home. Keep the original and please provide Freire Charter School with a photocopy of your results.
PA Criminal Record Check*   https://epatch.state.pa.us/RecordCheckEntry.jsp?action=new
*   Required if you do not have current PA criminal clearance. Your clearance is considered current if it was obtained less than one year ago.
*   Follow instructions online. The fee is $10. Keep the original and provide Freire Charter School with a photocopy of your results.
*   (FYI, the PA Criminal Record Check form can also be accessed from the same page as Child Abuse Clearance, above.)
FBI Fingerprint Check*   https://www.pa.cogentid.com/index_pde.htm
*   Required if you do not have current fingerprint check. Your fingerprint check is considered current if it was obtained less than one year ago.
*   Follow instructions online. The fee is $36.
*   After you are fingerprinted, you can print a receipt from https://www.pa.cogentid.com/index_pde.htm
*   Provide Freire Charter School with the receipt.
*   Note: Fingerprinting hours at the UPS store are M-F, 10am – 4pm (not 6pm as indicated on the website.) Some folks have reported long lines at the fingerprinting locations, so bring something to read.
*   The phone # for the UPS store in West Philly at 3720 Spruce Street is: (215) 222-2840
*   The phone # for the UPS store in Center City at 1735 Market Street is: (215) 567-6006
Form W-4 (for paid employees only, not including work-study)
*   http://www.payusa.com/cmsfiles/uploadfiles/w4.pdf
*   Print and complete the form. Provide Freire Charter School with the completed form.
Form I-9 (for paid employees only, not including work-study)
*   http://www.uscis.gov/files/form/i-9.pdf
*   Print and complete the form. Photocopy document(s) from List of Acceptable Documents.
*   Provide Freire Charter School with the completed form and photocopied document(s).
Payroll Form (for paid employees only, not including work-study)
*   Complete only the section above “Federal Marital Status.”
*   Provide Freire Charter School with the completed form.
Payroll-Form
Direct Deposit Enrollment (for paid employees only, not including work-study)(optional, but strongly recommended)
*   http://www.payusa.com/cmsfiles/uploadfiles/NewDirDepEEAuthorization.pdf
*   If you want direct deposit of your paychecks, print and complete the form.
*   Provide Freire Charter School with the completed form.